gestion du temps maison et objectifs de Projet TI

How do you ensure meeting clients’ expectations in a software development project?

Generally, according to managers, software development projects are all urgent, but the reality is that some are more urgent than others!

Typically, in agile mode, we talk about 3-week sprints following sprint 0 which is the initial “definition” sprint. However, we are encountering more and more situations where the client requires Agile+++ development or, if you prefer, projects that require accelerated Agile development… very accelerated!

We’re talking about one, two or three very short sprints (one or two weeks maximum) with well-defined deliverables and expectations.

Are the demands unrealistic?  Was the planning deficient? That’s another story… One thing is certain: in Agile+++ mode, there is no room for “red tape”, we want competent resources that collaborate with each other and are motivated to deliver!

And how does all this get executed?  So, let’s start at the beginning.

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facturation de projets

Your Timesheet software, the pillar of profitable invoicing

Timesheet software is the backbone of profitable Billing of Projects, according to many experienced managers.

in fact, many managers will tell you that time tracking is the cornerstone of their business. Even more, some managers consider time tracking to be the most important business function because their timesheet software is how they do all their billing.

 

Take advantage of your Timesheet software, the pillar of profitable billing for your Projects

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planification de ressources et projets

The benefits of Timesheet software for your business

Discover the many benefits of timesheet software for your business; especially if it is well integrated with Billing and Resource Planning.

Many companies still use Excel files to track their employees’ time and projects. Unfortunately, these business owners don’t realize the business intelligence that they are missing out on when planning resources and projects.

In fact, when properly integrated with the Billing process and Resource and Project Planning, Timesheet software can literally work miracles for a company, even small businesses. So much so, that many managers consider the Timesheet to be the cornerstone of their profitability.

The thing is, any service company would benefit from implementing time tracking software or any kind of time tracking system, for that matter.

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données de projet

3 other good reasons to use a Timesheet software

3 other good reasons to use a Timesheet software; a business tool that many executives consider the cornerstone of their business along with payroll, accounting, and project management.

Time tracking allows you to know if your projects are on track to meet budgets and deadlines; in short, to know if they will be profitable or not.

But a timesheet software will also allow you to improve other areas of your management.

 

A Timesheet software facilitates the management of project expenses

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planification du temps des ressources - 1920X1280

5 good reasons to use Timesheets

Here are 5 good reasons to use Timesheets; a software tool that many experienced managers consider to be the cornerstone of their business.

It is one of the most important business functions, as essential as payroll, accounting or project management. Of course, if you’ve never done time tracking, this may come as a surprise.

The reason is that time tracking is at the heart of service business operations. Not only does it allow you to bill, it also provides a bird’s eye view of your projects. It lets you know if your projects are on track to meet budgets and deadlines and if your team is working at a productive pace. In short, time tracking lets you know if you are profitable or eating your stockings.

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outil de feuille de temps

How to promote the rapid adoption and productive use of a Time Tracking tool by your employees?

How to promote the rapid adoption and productive use of a Time Tracking tool by your employees? The question is worth asking since most people spontaneously have a negative or suspicious attitude when they hear about time tracking. It is therefore important to be imaginative and inventive when introducing your new timesheet tool to facilitate a smooth transition.

Introducing time tracking to your employees can sometimes be difficult. Many people are reluctant to track their time, either because they don’t see the need or because they’ve had a bad experience in the past.

How you present time tracking to your staff can make a big difference in their effective use. Likewise, you should also explain why time tracking is important to the company. The better employees understand the impact their time tracking has on the success of the business, the more likely they will adopt the timesheet tool.

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gestion du temps

Why do you continue to use your in-house Timesheet tool?

Why do you continue to use your in-house Timesheet tool? The question is worth asking since there are a great amount of companies using their home-made timesheet tool, based on Excel files for example.

When we talk about our Timesheet and Billing Software, the main refrain we hear is, “But we already have an in-house Timesheet tool.”

And very often, that pseudo-application comes in the form of an Excel file or occasionally, it will be a web application.

And I ask you: Why do managers think that their solution is the best or good enough?

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équipe de gestion de projets

How to justify the gap between the initial estimate and the actual Project?

How can you justify the gap between the initial estimate and the actual Project when almost all projects developed in the last decade have been done in Agile mode, which is a good thing because short delivery cycles are implemented, which implies a better communication with the Customers.

This management approach works like a charm with IT people who understand the impact of this management philosophy in terms of cost, time, and scope on a project: fixed time and cost with variable scope.

Plan Management vs Value Management

However, while developers and IT teams have a good grasp of the subtleties of Agile, this is far from always being the case for other Managers and Senior Management for whom, everything should be fixed: time, cost, and scope!!!

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gestion du temps des ressources

Do you use Timesheets in your company?

Do you use Timesheets or not in your company?

There are 2 philosophies of Resource Management in Service organizations; either to manage employee time with Timesheets or not.

The choice is clear for certain types of organizations that bill hours to their clients such as law firms and consultants.

However, in many other sectors, such as companies that place or subcontract resources with their clients, they can bill by the week or month for the total number of resources placed. One can also imagine the same case for companies that develop software that they sell under license; for which the need to compile the hours of employees is less obvious or not necessary.

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performance en tout temps

Life is short or when reality hits you hard!

Life is short and passes like a train or when reality hits you hard. You can burn the candle at both ends and play with fire even with the best of intentions.

I got quite a slap in the face recently; a good one I might add. One of my good cycling buddies, of my age (60’s), with whom I ride between 1000km and 2000km per year, died.

It gave me a chill…

 

What is your situation, really?

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